Job Description

Payroll Administrator

Under direction, oversees the preparation and processing of payrolls and related personnel documents in a large City department, and performs related duties as required.

Essential Duties:

• Directs staff engaged in the preparation and processing of departmental payrolls, employee paychecks, and attendance and overtime reports.
• Ensures the accurate update and maintenance of payroll records and related documents.
• Reviews, approves, and authorizes payroll documents.
• Apprises departmental managers of pertinent matters related to payroll and salary administration.
• Advises departmental managers and subordinate staff on procedures and issues related to payrolls, timekeeping procedures, and wage and salary requirements.
• Directs the timely distribution of employee paychecks.
• Acts as a liaison between the department and other City departments to ensure the accurate and prompt processing of departmental payrolls and related reports.
• Assists in the design of data processing procedures to incorporate contractual changes in payroll documents.
• Directs the collection of data for special payroll-related projects (e.g., charity and bond deductions, optional insurance deductions, scholarship contributions, union dues deductions)
• Performs other related duties as required.

Location: CDA Payroll, 8420 W. Bryn Mawr, Chicago

Days: Monday thru Friday

Hours: 8:30 AM 4:30 PM

Additional duties may be required for this position.

Candidate(s) selected for hire must pass a background check and a Security Threat Assessment (STA).

This position is in the Career Service.

Qualifications:

Minimum Qualifications: Five years of timekeeping and payroll administration experience of which two years are in a supervisory role related to the responsibilities of the position, or an equivalent combination of education, training, and experience.

Candidate(s) selected for hire must pass a background check and a Security Threat Assessment (STA).

Selection Requirements: This position requires applicants to complete an interview. The interviewed Bidders who possess the qualifications best suited to fulfill the responsibilities of the position will be selected in seniority order and according to the CBA rules. The interviewed Non-Bidders who possess the qualifications best suited to fulfill the responsibilities of the position will be selected.

Applications for this position will be accepted until 11:59pm CDT on 10/29/2025.

Job Tags

Similar Jobs