Job Description

Position Summary

The Associate Director works closely with the Assistant Vice Chancellor and Executive Director of Advancement to manage a portfolio of Principal Partner prospects, donors in the portfolio of the Executive Vice Chancellor, and university trustees, including those with the capacity to make gifts of $5M+. The position will focus on parents as Principal Partner prospects, coordinating with the Parent and Student Engagement Team and gift officers. It will play a key role in activities related to the Board of Trustees, assisting with annual fund giving strategies, engagement strategies and implementation, and the building of tracking and reporting structures.

The position will coordinate with the Asst. VC and ED to proactively facilitate the implementation of strategy that will engage prospects identified as Principal Partners through cultivation and stewardship efforts to yield significant levels of support. It requires high-level relationship-building skills and the ability to offer resources and consultation to build strategies for complex gifts solicitations. The Associate Director will support collaboration with UA colleagues, faculty, students, and university staff, navigating the UA structure to include partners in both fundraising and strategy verticals. The role requires attention to detail, project guidance and management, sensitivity, diplomacy, and creativity.

The Associate Director will help to manage the execution of coordinated strategy, as well as urgent requests and opportunities for donor engagement. The role requires flexibility to prioritize and reprioritize, and a willingness to develop understanding of the universitys strengths and priorities to contribute to engagement strategies and goals. Strong writing skills are required.

Primary Duties & Responsibilities

• Partner with the Assistant Vice Chancellor and Executive Director on the strategy for Principal Partner portfolios, collaborating with Relationship Managers and UA partners with a focus on parent constituents.
• Manage action items and follow-up on strategies with university and UA leadership, the Principal Gifts team, and UA partners, including data management responsibilities such as ARCH entry, tracking and reporting, and activities related to university trustee giving and engagement.
• Prepare materials and communications for university leadership in support of Principal Partner and Board of Trustee fundraising efforts, and for Principal Gifts support of the Executive Vice Chancellors prospect portfolio. This includes email and written communications, briefing materials, and cultivation and stewardship pieces in coordination with PrG and UA partners.
• Support the process of developing briefing materials to prepare university leaders for cultivation, solicitation, and stewardship of principal gift prospects.
• Other duties as assigned.

Working Conditions

Job Location/Working Conditions: Normal office environment.

Physical Effort: Typically sitting at a desk or table.

Equipment: Office Equipment.

Required Qualifications

More About This Job

Preferred Qualifications

• Experience with fundraising, project management, and/or communications experience preferred.
• Ability to set priorities and successfully manage multiple projects and deadlines.
• Ability to manage complex issues creatively and effectively.
• Demonstrated experience producing high-quality deliverables in a deadline-driven, high-performing environment.
• Strong data management and research skills.
• An interest in building understanding of fundraising concepts, including campaign and/or project fundraising.
• Maintains accountability, sound judgment, and ethical professionalism when handling sensitive and confidential information in a deadline-driven environment.
• Flexibility to take on new assignments and handle ambiguity as programs evolve.
• Skills: Accountability, Adaptability, Alumni Relations, Business Interactions, Complex Systems, Confidentiality, Creative Strategies, Data Management, Deadline Management, Detail-Oriented, Effective Delegation, Fundraising, Microsoft Office, Oral Communications, Organizing, Prioritization, Proactive Approach, Professional Integrity, Project Management, Social Interaction, Sound Judgment, Time Management, Written Communication

This position is located in St. Louis, MO and the targeted hiring range for this position is $58,400 - $66,000.

Benefits & Equal Opportunity

EEO Statement: Washington University in St. Louis is committed to equal employment opportunity and encourages applications from underrepresented groups. It provides equal opportunity regardless of race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. The University is dedicated to building an inclusive environment and welcomes diverse backgrounds, experiences, and perspectives.

Benefits

• Up to 22 days of vacation, 10 holidays, and sick time.
• Competitive health insurance with access to wellness resources and preventive care.
• Metro transit U-Pass for eligible employees.
• 403(b) Retirement Savings Plan with university contributions starting at 7%.
• Wellness challenges, health screenings, mental health resources, and employee assistance programs.

Additional Information

All qualified individuals must be able to perform the essential functions of the position satisfactorily. Applicants may request accommodations by contacting CandidateQuestions@wustl.edu or the accommodation line at 314-935-1149.

Pre-Employment Screening: Offers are contingent upon successful completion of required background checks and other screenings as applicable.

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For frequently asked questions about the application process, please refer to our External Applicant FAQ.

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